You know you can’t do everything and expect to run a successful business, right? Knowing when and how to delegate and do it great is especially important as the workforce moves toward more remote options for employees.
At first it might seem difficult—even daunting—to delegate. It might not come naturally, but it must be learned and practiced consistently.
Here are some practical tips to help you delegate effectively:
1. Understand your process.
To effectively delegate, you as the one at the top must thoroughly understand what it is you are doing. You need to be able to clearly communicate expectations and set the goals in place, as well as provide the necessary training for those involved to succeed. You can’t expect those you’re delegating to, to do it right if you don’t have a solid grasp of things.
2. Communicate and assign.
With a combination of one-on-one and team meetings at regular intervals throughout the month, you can establish solidarity and consensus. As well as updating team members on projects and answering any questions or concerns, which may arise during the week.
3. Collaborate with proven tools.
Communications gets hairy when you’re working on a virtual team. Random emails, texts and voicemails may work for some situations, but the most effective leaders know that virtual collaboration tools such as Basecamp or Podio provide the structure you need to make sure nothing falls through the cracks.
4. Include everyone.
When you have team members spread out in different departments, on site and remote, just be sure to include everyone on emails. Even if you think an item may not pertain to someone, include them anyway. The more you keep everyone in the know on the status of a project, the less you will have to play catch up later. It’s also good for morale and lets everyone know they’re an important part of your team.
5. Break it down.
Every member of your project team plays a vital role in its success—no matter how small the detail. You can ensure greater success by breaking down each goal into smaller tasks, to include more people and spread the love. There’s a correct tool and a correct person for every task.
6. Document everything.
Make sure you create a digital paper trail of all communications and pieces of the project, and store it in a collaborative project management platform where all team members can reference it. Give the team full access to uploaded documents, images, emails and any other files so they are accessible to all.
Let it go!
Now that you have completed the six steps, you’re ready to trust the process and let it work for you. This may be the most challenging part of the delegation process—we all want to stay in control. May I suggest the 70 percent rule to help you let go: if the person you want to perform a task is, in your estimation, able to do it at least 70 percent as well as you, then you should delegate if. Letting go of perfectionism is crucial to letting delegation work in your favor.
Are you ready to delegate? That’s great! Ask me for more ways a virtual assistant can become a part of your remote team.